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Privacy Policy

At Bulk Calendar(Scalent Infotech Pvt. Ltd.), we prioritize the privacy and security of our users and their data. This Privacy Policy outlines how we collect, use, store, and protect personal information when you use our bulk calendar invitation platform. By using our service, you agree to the terms of this policy.
  1. Information We Collect
    • User and Sub-User Information: When creating an account or adding sub-users, we collect: Name, email address, company information, and other relevant contact details.
    • SMTP/API Details: We collect SMTP/API credentials for sending calendar invites on behalf of users. These credentials are stored securely using encryption.
    • Attendee Information: Users and sub-users may upload lists of attendees with: Email addresses, first names, last names, and other event-related information.
    • Device and Usage Information: We may collect technical information about your device, IP address, browser type, and platform usage to improve our services and ensure security.
  1. How We Use Information
    • User and Sub-User Data:
      • Facilitate the creation and management of campaigns for sending bulk calendar invites.
      • Manage account information, access control, and customer support.
    • Attendee Data:
      • Attendee data is used solely for the purpose of sending calendar invites as part of the user’s campaigns.
    • Attendee Data Retention: Attendee information uploaded to our platform can be retained by the user/sub-user for future use, at their discretion. However, if the user does not choose to retain the data, our platform will delete the attendee list 30 days after the campaign end date.
    • SMTP/API Details: These credentials are encrypted and only decrypted as necessary to send invites.
    • Compliance: We may use personal data to comply with legal obligations and prevent fraud or misuse of our services.
  1. Data Retention
    • User and Sub-User Information: We retain user, sub-user, and company data for as long as necessary to maintain accounts, ensure platform functionality, and fulfill legal requirements.
    • Attendee Information: While we delete attendee data 7 days after the campaign ends by default, users and sub-users have the option to download or retain this data locally for their own future use. Once the data is deleted from our platform, we no longer hold any responsibility for it.
    • Data Stored by Users: Users/sub-users are responsible for ensuring that any attendee data they choose to retain complies with relevant privacy laws (e.g., GDPR, CCPA). We do not assume responsibility for the security or privacy of data retained by users.
  1. Data Security We implement industry-standard security measures to protect personal data:
    • Encryption: All sensitive data, including SMTP/API credentials, is encrypted both in storage and during transmission.
    • Access Control: We use strong access control mechanisms to ensure only authorized personnel can access or decrypt user data.
    • Data Deletion: Attendee data is automatically deleted after 30 days unless users explicitly choose to retain it for future purposes.
  1. User Responsibility for Data Handling
    • Users and sub-users who choose to retain attendee data must ensure that they are in compliance with applicable privacy laws, including obtaining the necessary consent from attendees to store and process their personal data.
    • We cannot be held liable for any legal or regulatory issues arising from how users handle retained attendee data.
  1. International Compliance We comply with the following global data protection regulations:
    • GDPR (General Data Protection Regulation – Europe): If you are a user in the European Economic Area (EEA), you have the following rights regarding your personal data:
    • Right to Access: You may request access to your personal data.
    • Right to Rectification: You can request corrections to your data.
    • Right to Erasure: You can request the deletion of your personal data under certain circumstances.
    • Right to Data Portability: You can request the transfer of your data to another service.
    • CCPA (California Consumer Privacy Act): If you are a user in California, you have the following rights:
    • Right to Know: You have the right to know what personal data we collect, use, and share.
    • Right to Delete: You may request the deletion of your personal data.
    • Right to Opt-Out: You can opt-out of the sale of your personal data (note: we do not sell personal data). 
  2. Third-Party Data Sharing We do not share or sell personal data to third parties unless required by law or necessary for platform functionality (e.g., sending calendar invites).
    • Third-Party Services: We may use third-party service providers (e.g., for email delivery) who process data on our behalf. These providers are required to maintain high levels of data protection and comply with relevant privacy laws. 
  3. User and Sub-User Rights
    • Access and Correction: Users and sub-users can access, update, or delete their personal information at any time through their account settings.
    • Attendee Data Rights: Users must ensure that they respect the rights of attendees, including providing means for attendees to request access or deletion of their data. We are not liable for user or sub-user non-compliance with attendee data rights.
  4. Cookies and Tracking Technologies
    • We use cookies and similar technologies to improve user experience, analyze usage, and for security purposes. Users can manage cookie preferences through their browser settings. 
  5. Data Breaches In the unlikely event of a data breach, we will: Notify affected users within 72 hours, in compliance with GDPR.
    • Work to mitigate the breach and prevent future occurrences. 
  6. Dispute Resolution In the event of any dispute or concern regarding our use of personal data, users can contact our support team. If disputes cannot be resolved, users may have the right to file a complaint with a data protection authority or regulatory body.
  1. Changes to the Privacy Policy We may update this Privacy Policy from time to time. Any changes will be communicated to users via email or in-platform notifications. Continued use of our services implies acceptance of the updated policy.
  1. Contact Us For any questions or concerns about this Privacy Policy or your rights, please contact us at [email protected].